Security Data Rooms are cloud services specifically built for the secure storing and sharing of confidential business information. They are utilized in M&A due diligence, real estate asset lifecycle management, and any business where there is an need for specialized secure file sharing.

It’s not surprising that businesses are concerned with the security of their confidential information about their business, particularly in light of recent high-profile data breaches. While encryption of data at rest in the data room is essential to stop hackers from gaining access your documents, it’s just one element of the puzzle. You must take an overall approach to data room security which includes policies, technical capabilities, and training.

The use of a VDR can also help in complying with industry regulations such as the Payment Card Industry Data Security Standard (PCI-DSS). PCI-DSS requires secure storage, strict control over access encrypted transmissions, as well as regular security tests. This ability shows your clients as well as your customers, partners and other users that data security is crucial to you.

Certain VDR systems can also restrict access to content in the app by limiting IP addresses that qualify to be granted VDR access. This can prevent unauthorized users using screen capture tools to capture document contents and then share them with non-authorized third parties. VDRs with advanced access controls allow admins to associate the identity of a user with the viewed images and printed documents.