A virtual data room can be an effective method to share sensitive information such as research findings as well as patented technology and other business data. The best virtual data room tools provide security features and viewer verification to safeguard confidential files from getting into the wrong hands.
To ensure the best protection for your documents to protect your documents, many VDR providers offer a variety of security settings that can be applied at the individual level or at the folder level. Certain VDR providers permit you to set up granular permissions on certain types of files, whereas others offer pre-made templates for folder designs that can be customized to meet your specific needs.
A good VDR will also include redaction tools that allow you to effectively and selectively remove sensitive information from a single or multiple instances within the document. This will save you time and eliminate the possibility that a single error could have a significant impact on a deal or a project.
VDRs also allow you to monitor and analyze user activities with a suite of reports available for review by administrators. For instance you can track who has viewed which documents and how often.
Finally, a good VDR should be able to provide mobile access for users of smartphones and desktops. This is crucial when working with teams that are geographically dispersed since it allows them to stay productive and connected when on the move.